AVETMISS validation errors - quick find (PDF)

ErrorRule2101 Must not contain illegal characters2103 Must not contain blank record2106 Record length is too short2107 Record must not be empty3004 VET Flag not a valid value (valid values are Y or N)3005 Commencing Course Enrolment ID not a valid value (valid values are 0,1,2,9)3007 Sex not a valid value (valid values are M,F,@)3009 At School not a valid value (valid values are Y,N,@)3010 Disability Flag not a valid value (valid values are Y,N,@)3013 Prior Educational Achievement Flag not a valid value (valid values are Y,N,@)3204 Age must not be greater than 99 years (because <strong>AVETMISS</strong> Validation Software can't handle a 3 digit Age).3209 Year Program Completed must not be greater than collection year OR Not a valid value3210 Enrolment Activity Start Date not a valid value (must be in format DDMMYYYY. @ values are not valid for this field. If date is unknown then theexpected start date must be reported)3211 Enrolment Activity Start Date must not be after collection period end date (ie. Must only report activity started in 2003)3212 Enrolment Activity Start Date must not be more than 5 years prior to collection period start date (ie. Must not be before 1999)3213 Enrolment Activity End Date not a valid value (must be in format DDMMYYYY. @ values are not valid for this field. If date is unknown then theexpected end date must be reported)3214 Enrolment Activity End Date must not be before start of collection period.3216 Enrolment Activity Start Date must not be after Enrolment Activity End Date3217 Year Program Completed must not be more than 10 years prior to the collection year3232 Year Program Completed must not be the same as Collection Year unless the same Course Identifier and Client Identifier combination appears in theEnrolment (NAT00120) file with an Outcome ID - National of either 20,50 or 603234 Date of Birth not a valid value (must be in the format DDMMYYYY)3235 Year Highest School Level Completed not a valid value (valid values are between 1900-9999 and must NOT be greater than collection year)3236 Year Highest School Level Completed must equal '@@@@' where Highest School Level Completed = 02 (Did not go to school)3240 Module Unit of Competency Flag not a valid value (valid values are C or M)3250 Qualification Issued Flag not a valid value (valid values are Y or N)3251 Enrolment Activity End Date must not be after the collection period end date unless the Outcome Identifier - National = 703252 Enrolment Activity End Date must be after the collection period end date where the Outcome Identifier - National = 70.3253 The time between the Enrolment Activity Start Date and the Enrolment Activity End Date must not exceed 5 years3260 Delivery Type Identifier must only = 09 where Outcome Identifier - National equals 50 or 603261 Delivery Type Identifier must be 09 where Outcome Identifier - National = 50 or 603262 Scheduled Hours must equal zero where Outcome ID - National = 60

3402 Nominal Hours not a valid value (valid values are numeric and 4 digits. Include leading zeros where less than 1000)3403 Nominal Hours not a valid value (valid values are 4 digits, numeric with leading zeros when under 1000)3406 Scheduled Hours not a valid value3417 VET Flag must be 'Y' where Module/Unit of Competency Flag is 'C'3418 ASCO Identifier must only = NON-VET where VET Flag = N3419 Module Nominal Hours must not exceed '1500'3419 Course Nominal Hours must not exceed '6000'3704 State Identifier must be a valid value (valid values are 01,02,03,04,05,06,07,08,09,99. *SA = 04. 09 and 99 are invalid in the NAT00010 and NAT00020files)3705 Not a valid Postcode3707 State Identifier not consistent with Postcode - Training Organisation (eg. If postcode is SA postcode, the State Identifier must be 04 - SA)3707 Must be consistent with Postcode - Training Organisation Delivery Location (OSPC must have ID of 09 or 99)3709 Recognition Status ID not a valid value (valid values are 11,12,14)3713 ASCO ID not a valid value (valid values are 1 - 7 characters, alphanumeric)3715 Country ID not a valid value (must be a valid 4 digit code from the Country Code classifications (Section 5, p23 of the <strong>AVETMISS</strong> standard Rel. 5.0); orelse '@@@@')3716 Delivery Type ID not a valid value (valid values are 01,02,03,04,09)3718 Disability Type ID not a valid value (valid values are 11,12,13,14,15,16,17,18,19,99)3720 M/UOC Field Of Education ID not a valid value (valid values are 6 digit alphanumeric codes as per <strong>AVETMISS</strong> Standard Rel 5.0, Section 5, p57)3723 Labour Force Status ID not a valid value3725 Qualification Field Of Education ID not a valid value (valid values are 4 digit numeric codes as per the <strong>AVETMISS</strong> Standard Rel 5.0, Section 5, p57)3726 Language ID not a valid value (must be a valid 4 digit code as per Language Code classifications (Section 5, p37 of the <strong>AVETMISS</strong> Rel. 5.0 standard);or else '@@@@')3727 Outcome ID - National not a valid value (valid values are 20,30,40,50,60,70,81,82)3731 Prior Educational Achievement ID not a valid value (valid values are 008,410,420,511,514,521,524,990)3733 Qualification Category ID not a valid value (valid values are the three digit codes as per list published in <strong>AVETMISS</strong> Standard Rel 5.0, Section 2, p83)3740 Highest School Level Completed must be a valid value (valid values are 02,08,09,10,11,12,@@)3742 Funding Source National not a valid value (valid values are 01,02,03,04)3743 The Module/UOC Flag must not = 'C' where the Unit of Competency code cannot be found on the master list of Training Package Units of Competency(*check the NTIS list for correct spelling and remove any spaces from the code)3744 The M/UOC Field Of Education ID must match the Training Package Field Of Education ID where the Unit of Competency is on the master list ofTraining Packages3745 Highest School Level Completed must not be '02' (Did not go to school) where At School = Y3747 Funding Source National must only be 04 where Postcode in the Client (NAT00080) file = OSPC3751 Year Highest School Level Completed must not be greater than the collection year3752 Year Highest School Level Completed must not be greater than 100 years prior to Collection Year

3752 Client's age must be greater than 4 at the time of the Year Highest School Level Completed3801 Must be one record per unique Training Organisation Identifier3802 Must be one record per unique Training Organisation Delivery Location Identifier3803 Each unique Course Identifier must be listed only once in this file3808 Each record must be unique in this file (NAT00060)3809 Training Authority ID needs to be in format '0000099900'3811 Client ID must appear only once in this file3812 Must not have more than one Client/Disability combination3813 Must be only one record for each unique Client/Prior Education combination3815 Must not have Disability Type ID = 99 (unspecified) where the same Client also has a record with a value 11 - 193820 Must not be duplicate records in this file. (ie. each Unit Of Competency/Client ID/Course ID combination to be stated once only)3822 Must contain exactly one data record3823 Commencing Course Enrolment ID must be 9 where Course Identifier is blank3824 Commencing Course Enrolment ID must not be 9 where Course Identifier is not blank3826 Qualification Category Identifier must be either 411, 421, 511, 514, 521 or 524 where Recognition Status Identifier = 113830 Field must not be blank3834 Alphabetic characters must be upper case3835 Year of Birth must not be equal to or after the collection year [ie. Age cannot be 0 or less]3836 Year of Birth must not be more than 99 years before collection year [ie. Age cannot be 100 or more]3841 Field must be left justified3848 Qualification Category Identifier must be in range 611 - 999 where Recognition Status Identifier = 14 (Other courses)3850 Commencing Course Enrolment ID must only be 2 where there is another enrolment record with the same Client ID/Course ID combination with aCommencing Course Enrolment ID of 0 or 13851 Qualification Category Id must be in range 211 - 621 where VET Flag = Y3853 Name for Encryption must contain alphabetic characters4000 The Disability Flag must be Y in the Client (NAT00080) file where there is a corresponding Client Identifier on the Client Disability (NAT00090) file4001 Prior Educational Achievement Flag must be Y in the Client (NAT00080) file where there is a corresponding Client Identifier on the Client PriorEducational Achievement (NAT00100) file4006 Course Identifiers included in this file must also appear in the Course (NAT00030) file4007 Client Identifiers included in this file must also appear in the Client (NAT00080) file4008 Course Identifiers with a Qualification Category Identifier of 999 or 912 in the Course (NAT00030) file, must not appear in the Qualification Completed(NAT00130) file4009 Course Identifiers with a VET Flag of 'N' in the Course (NAT00030) file must not appear in the Qualification Completed (NAT00130)4010 Module Identifiers and Unit of Competency Identifiers included in this file must appear on the Module/Unit of Competency (NAT00060) file4011 Training Organisation Delivery Location Identifiers included in this file must appear on the Training Organisation Delivery Location (NAT00020) file4012 A corresponding Client ID/Course ID combination must exist in the Enrolment (NAT00120) file

4013 Course Identifier must have a VET Flag of 'Y' AND a Recognition Status ID of '11' in the Course (NAT00030) file to appear in this list4015 There must be a corresponding Client Identifier on the Client Disability (NAT00090) file where Disability Flag is Y4016 There must be a corresponding Client Identifier on the Client Prior Educational Achievement (NAT00100) file where value is Y4020 The Unit of Competency/Client ID/Course ID must not appear in the NAT00180 file where it also appears in the NAT001204030 Unit of Competency ID in the NAT00180 must also appear in the Module/Unit of Competency (NAT00060) file4031 Unit of Competency ID must have a Module/Unit of Competency Flag of 'C' in the (NAT00060) file to appear in this list4032 Unit of Competency ID must have a VET Flag of 'Y' in the (NAT00060) file to appear in the NAT001804500 Must have at least one associated Training Organisation Delivery Location Identifier in the Enrolment (NAT00120) file4501 Must have at least one associated Course Identifier on either the Enrolment (NAT00120) file or the Qualifications Completed (NAT00130) file4502 At least one associated Unit of Competency ID in the NAT00060 must be reported in the Enrolment (NAT00120) file OR Unit of CompetencyCompleted (NAT00180) file.4503 Must be at least one associated Client Identifier in either the Enrolment (NAT00120) file or the Qualification Completed (NAT00130) file4510 Recognition Status must not be 11 where the Course cannot be found on the master list of Training Package Qualifications (*check the code againstthe NTIS list to ensure correct spelling and remove any spaces in the code)4514 Recognition Status must be 11 where Course Identifier is on the master list of Training Package Qualifications4515 VET Flag must be Y where Recognition Status = 114516 The Module/UOC Flag must not = 'M' where the M/UOC ID is on the master list of Training Package Units of Competency4518 Records must be unique ( ie. Cannot have duplicate Client ID/Course ID/Year Completed combinations)4520 The Qualification Category Identifier, Qualification Field of Education Identifier and ASCO must match against the Course Identifier where it is on themaster list of Training Package Qualifications4526 Must be a corresponding Training Organisation Identifier in the Training Organisation Identifier (NAT00010) file4601 Proficiency In Spoken Language ID not a valid value (can only be blank if Language ID is '1201' (English), otherwise valid values are 1,2,3,4,@)4603 Must be blank where Language Identifier is '1201' (English)4613 There must be an associated record in the Training Organisation Delivery Location file (NAT00020)4614 Training OrganisationType ID not a valid value (valid values are 11,12,13,14,15,16,17,18)4615 Must have one associated record in the Training Organisation file (NAT00010)4617 There must NOT be a corresponding record for this Course ID in the Qualifications Completed file (NAT00130) where VET Flag = N4619 There must be no spaces or separators between digits in the Training Contract ID or the Client ID - New Apprenticeships4620 A corresponding Client ID - New Apprenticeships must exist for each Training Contract ID - New Apprenticeships4621 The corresponding Course ID for this Training Contract ID must have a Qualification Category ID of either211,213,221,222,311,312,411,413,421,511,514,521 or 524 in the Course (NAT00030) file4622 For each Course ID/Client ID combination, the corresponding Training Contract ID - New Apprenticeships and Client ID - New Apprenticeships must bethe same (ie. There can be only one Training Contract ID for a unique Client ID/ Course ID combination)4624 A corresponding Training Contract ID - New Apprenticeships must exist for each Client ID - New Apprenticeships