ONSITE PROJECT POLICY

1. OBJECTIVE 1.1 To provide support to employees deputed on Onsite Assignment with General Work Guidelines, assist them in performing Expected Project Duties and to help them comfortably manage their travel & food costs. 2. SCOPE 2.1 All employees of Hi-Tech e Soft deputed onsite along with employees on the rolls of third party working for Hi-Tech e Soft. 2.2 The Policy can be extended to the employees of Hi-Tech Robotic Systemz Limited depending on the need. 3. DEFINITIONS 3.1 COMPANY: Wherever used refers to Hi-Tech e Soft through all its affiliate, sister concern or subsidiary companies 3.2 CUSTOMER: Wherever used refers to an outside organization which has employed the COMPANY as a Project Service Provider through its Employee/s 3.3 ONSITE: A Location outside Hi-Tech e Soft or any of Hi-Tech Group Company location in most cases referred to for a Customer Location 3.4 ONSITE ALLOWANCE: The Allowance governed by this Policy and its features 3.5 TA/DA: An allowance governed by Travel Policy and the features therein 3.6 WORKING DAYS/HOURS: Wherever mentioned in this document will refer to the Working Hours and Days of the Customer Location where the employee is deputed to execute the project. 3.7 GENERAL SHIFTS: Referred to as Working Hours Starting after 7.00 AM and Ending Before 9.00 PM as General Prescribed Working Hours by the Customer. 3.8 OUTSTATION ASSIGNMENT: Referred to an Onsite Assignment Location at a distance from employees regular workplace that makes it impossible for him to travel to and fro from his home on daily basis. This is only being referred to as the temporary project based engagement and should in no case be confused with the Inter Office Transfer which is of permanent nature and is governed by the Transfer Policy 3.9 REGULAR WORKPLACE: Referred to the Hi-Tech office where the employee was working regularly before the start of the Onsite Assignment

4. RESPONSIBILITIES 4.1 Project Manager: To provide timely information to HR regarding employee being onsite / moved from onsite 4.2 Project Manager / Team Leader: To provide monthly attendance to HR representative including In-Out time of the onsite employee by 31st of every month for calculation of Payable Allowance or any other information required for calculation of Allowance. 4.3 Admin: To check for any benefits provided to onsite employee as per onsite allowance policy and provide the benefit calculation sheet to HR by 25th of every month 4.4 HR: To calculate the monthly allowance amount as per the attendance records provided and also the benefit calculations provided by Admin and process the onsite allowance payment along with the payment of monthly salary.

5. POLICY FEATURES 5.1 General Rules 5.1.1 An employee who is deputed onsite at a customer location for less than 15 working days will be entitled for TA/DA reimbursement. 5.1.2 An employee who is deputed onsite at a customer location for more than 15 working days will be entitled for Onsite Allowance (Amount as per Annexure I). 5.1.3 An employee who is deputed onsite for more than 15 working days and working in Shifts (Refer Point 3.7) will be entitled for Shift Allowance in addition to Onsite Allowance (Amount as per Annexure I). 5.1.4 Once Onsite assignment is over and employee is asked to reports back to any of the HiTech e Soft Office, all TA/DA reimbursement / Onsite Allowance rules will cease to exist. 5.1.5 Discipline, Punctuality, Customer Loyalty and Professional Integrity are the essence of HiTech Culture and a display of this behavior is of utmost importance for each employee representing the Company. One bad action of an employee may cause an irreparable damage to not only the particular employees image but the image of the entire team working on the Assignment and also the Company as a whole. It is the duty of each and every member of Hi-Tech family to act morally and with utmost integrity at all time especially when working at a Customer location.

5.1.6

Each Employee is always expected to report to duty positively at the Customer Prescribed time. Due to an emergency If an employee reports Late or has to Leave early on one of the occasion it can be understood but In case of an event of two Late comings/Early Leaving in a month, it will be treated as one day leave which will result in deduction from onsite allowance (to be calculated as per the calculation given in Clause 6.1). Here a Late coming/Early Leaving is defined as delay in reporting on duty or failing to complete stipulated working hours as per the work timings specified by the Customer.

5.1.7

It is also expected from all employees to keep the absenteeism to a minimum during their Onsite assignments. All absenteeism from work will have to be pre approved by the reporting Customer Officer and their immediate Company Reporting Officer failing which may result in the absenteeism being counted as a Leave without Pay. Absenteeism resulting due to an emergency situation also has to be informed in timely manner to the reporting Customer Officer and Immediate Company Reporting Officer and such situations can only be accepted as rare events and not as regular affairs. The consideration of an event as a genuine emergency will be the discretion of Company Reporting Officer and/or of the HR Head and no request for reconsideration will be entertained once a decision is taken.

5.1.8

It is Obligatory for Every Employee to report back their attendance in the Company PayRoll System. This is the basis of all Salary and other compensation payout and has to be necessarily followed without fail. Failure to report attendance correctly back to the Company may result in Leaves getting recorded incorrectly or some days being marked as Without Pay. It is necessary that utmost care is taken in reporting of attendance data by each employee. Due to the utmost Trust the Company has on each of our Employees, the Salary and Leave records for all employees are updated based on only the reports sent by our Employees. In the scenario of an Onsite Project, each employees attendance is also captured by the Customer in their own Attendance system. In case it is observed in a rarest of rare event that there has been an event of misreporting by a particular Employee it will be taken as

an attempt to hamper the Trust between Company and its Employees and will be dealt with very severely through a disciplinary action of extreme nature.

5.2 OUTSTATION ASSIGNMENTS 5.2.1 An employee on deputation, on Outstation Assignment will be provided with company sponsored travel as below: i. At the Start of the Assignment to the required Onsite Location and At the end of the assignment back to ones Regular Workplace ii. An employee can be provided with a company sponsored home travel every 3 months from the date of his deputation on the Assignment. In case of long stay on outstation assignments, the consecutive home travels will be provided only after completion of three months from the date of his/her last travel. iii. The entitlements of the employee for company sponsored home travel will be governed as per the existing travel policy at that time iv. The company sponsored home travel will be provided subject to the approval of customer through his Reporting authority. 5.2.2 The Employee will also be provided a Company Sponsored Stay for a Maximum Period of One Week at the start of the assignment, to help him adjust to the new Location and for searching a suitable permanent place of Stay. The employee will not be entitled for the reimbursement of Stay Cost for the period he has been provided the Company Sponsored Stay Facility 5.2.3 The Company may at its discretion, also decide to provide a Company sponsored accommodation to the employee for extended period, in case the assignment duration is small. In such a case the employee will be entitled for only the Onsite Allowance (as per Annexure I) and not the Stay Cost

5.3 TRANSPORTATION FACILITY RULES 5.3.1 Providing a transport facility is completely at the discretion of the Management and its not an obligatory binding. Thus, it cant be demanded as a right 5.3.2 The Company sponsored transport facility may be provided, subject to the discretion of the management, to Employees deputed on an Onsite Assignment during the Initial

phases of the project. This is done to facilitate the initial transition period where the employees get to know the place and various travel modes available. 5.3.3 Although all necessary efforts will be taken to provide necessary comforts to the Employees, the Company may decide to revoke the facility at any point of time or after it feels that an ample transition time has elapsed and the Employees have had an understanding of various means and modes of travel. 5.3.4 The Facility can also be revoked if a suitable alternate arrangement has been worked out with the Customer to provide Transport facility to Hi-Tech Employees. The same will be communicated to the employees from time to time giving them sufficient time period to adjust to the new mode of transport. 5.3.5 The employees are also advised (though not a compulsion) to shift their place of residence close to the Onsite Work Location to save on unnecessary travel time to and fro from work. If required the Company can through its Admin department provide necessary help in searching for a suitable place of stay in the new location. 5.3.6 In case the company transportation is provided subject to discretion of the Management, the employee has to follow the Transport rules (mentioned in Annexure 2) & the adjusting cost will be borne by the employee as per below calculation: = Monthly transportation charges Applicable onsite allowance Total no. of passengers

5.4 DISPUTE RESOLUTION 5.4.1 In case of any dispute, in the interpretation of any of the clause of the policy, the interpretation provided by the Head - HR will be final

6. CALCULATION OF PAYABLE ONSITE ALLOWANCE 6.1 The quantum of Onsite allowance to be paid every month to an employee will be calculated as per below calculation: Monthly Onsite Allowance = (Applicable Allowance amount (as per annexure I) X (Total no. of days worked on onsite project) / no. of working days in a month}* *Where the Working days are as per Customer Working Days

7. PROCESS OF REIMBURSEMENT / PAYMENT 7.1 TA/DA REIMBURSEMENT: 7.1.1 TA/DA Reimbursement Claims, duly approved by Reporting Officer, are submitted to Administration representative in a prescribed format (Annexure III) by EOD 07th of every month for previous month. 7.1.2 TA / DA entitlements will be as per Local Conveyance Reimbursement Policy / Travel Policy as applicable.

7.2 ONSITE ALLOWANCE PAYMENT: 7.2.1 Onsite Allowance will be paid on a monthly basis along with the salary. No claim is required for the same. 7.2.2 Request has to come from the Project Manager, mentioning the tentative duration of the onsite project for making the monthly onsite payment 7.2.3 The Project Manager has to fill up the format (Annexure IV) and submit the same to HR immediately after posting of the employee for an onsite project 7.2.4 Project Manager/Team Leader is required to provide the attendance / in-out timings record to HR for onsite payment calculation 7.2.5 Taxes as applicable from time to time governed by applicable tax laws on the allowance amount will be borne by the employee.

Annexure I RATES FOR MONTHLY ONSITE ALLOWANCE

Distance* (One way) Within 0-20 kms 21 - 40 kms 41 - 70 Kms 71 100 Kms

No Allowance is applicable Rs.1500/Rs.4000/Rs.5500/-

RATES FOR MONTHLY ONSITE ALLOWANCE FOR OUTSTATION ASSIGNMENT

* If the Project work demands working in Shifts then an additional inconvenience allowance of Rs. 2,000/- will be paid over and above the applicable Onsite Allowance. The change will be applicable from 1st of the same month for timings changes happening before 15th of a month and from 1st of next month if the timings change happens after 15th of a month. The timely information in this regard will have to reach HR through the respective project manager promptly within 3 days of such a change. Notes: i) *Distance would be considered from employees Regular Workplace (Hi-Tech Office) where employee is attached with (MP office, Sushant Towers, Pune Office or any other existing office or new office opened in future), to the place of onsite deployment ^Stay Cost would be Rs. 6000/- for Metro Cities and Rs. 4500/- for Non Metro Cities. The payment towards the Stay Cost will be done by the employee himself and the applicable amount will be paid to him along with the applicable Onsite Allowance through the procedure defined in Clause 7.2 The Admin department will be the final authority for calculating the distance and deciding the applicability of the Allowance amount. The Admin will check with most reliable mode / source to decide on the distance covered for paying onsite allowance.

ii)

iii)

Annexure II TRANSPORT SERVICE USAGE RULES (Regular transport service provided for a minimum period of 15 days or more) i) Cab will be provided subject to approval from and at discretion of Business Unit Head / Management and cant be demanded as a right

ii) One week prior notice to be provided to Admin Representative for arranging a cab for the new route after the approval iii) In case of already running cab /s, the admin representative will decide on adding any new member in the cab based on availability / route change or of starting another cab on the same route. iv) For starting another cab on the same route, minimum of 3 new members will be required

v) Cab route (inclusive of pick up & drop points) & passengers will be decided by the Hi-Tech administration representative. vi) Changes in the above conditions in case of any exigency / emergency will be done subject to consent from the Administrative Representative. vii) Departure time of the cab from the pick-up points will be fixed and will not be extended except in case of any unavoidable circumstances / emergency. viii) In case of vehicle break down or any other emergency, the same has to be informed to Administrative representative immediately so that Admin Representative / employee(s) could manage the alternative which is available at the earliest on that particular location. ix) Non adherence of the above rules will result in withdrawal of the facility with immediate effect and taking disciplinary action against the employee

ANNEXURE-III LOCAN CONVEYANCE CLAIM FORMAT

Name: Debit: Date of Trav el Departur e Time from Base Location Arriva l Time to Base Locati on Opening Speedom eter Reading Closing Speedome ter Reading

Business Unit: Accompanied By* :

Purpose:

Place Visited

Mode of Travel

Travelle d KM

Amount Charged /KM

Misc. Expens es

Expens es Incurre d By

Natures of Misc Expenses/Services

Total Total Amount in Words: List of Enclosures: Signature of Employee

Grand Total Less Debit Net Expenses Net Payable/Ref undable

Signature of Departmental Head *Note : Please indicate whether the travel was alone or with colleague

ANNEXURE IV ONSITE PROJECT EMPLOYEE INFORMATION FORMAT Date: To The HR Department HGL/HRSL Sub: ONSITE PROJECT EMPLOYEE INFORMATION This is to clarify that the employee (name)________________________ (Emp Code:________________), is entitled for Onsite Allowance as per the policy as hell be working on an onsite project at (place) ______________ for a duration of (time period)_________________ with effect from ___________. He/She will be working in below conditions: Shift: Food: Transport: General/Morning/Evening Self/Customer/Company Self/Customer/Company

Any changes in his work location / status will be communicated accordingly Regards (________________) (Designation)

Approved By (______________) (Designation)